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Board Planning Calendar 2017-2018

Monthly
  • General Membership Meetings – 1st Monday of month 2017-2018 9/11 second, 10/2, 11/13 second, 12/4,1/8 second, 2/5, 3/5, 4/2, 5/7, 6/11 second, 7/2, 8/6. 2018-2019 9/10 second, 10/1, 11/12 second, 12/3, 1/8, 2/4, 3/4, 4/1, 5/6, 6/3, 7/1, 8/5. Committee Responsibility: Program
  • Workshops – 2017 6/10-11, 8/5-6,10/1 2018 3/4 -5, 6/30-7/1, 9/29-30. Committee Responsibility: Program
  • Quilt Show – April 6, 7, 8, 2018
  • Board Meetings - last Tuesday of month 9/26, 10/31, 11/28, 12/26 cancelled, 1/30/2018, 2/27, 3/27, 4/24 cancelled, 5/29, 6/26, 7/31, 8/28 Board and Coordinator Committee Orientation
Board Deadlines
  • 13th of month - Website and Pines & Needles articles due to Communications. Committee Responsibility: All, Communications
  • 14th of month - Board Reports & Request for Action to each Board member for review. Committee Responsibility: All
  • 20th of month - Forward Final Board Reports, and Request for Action to Secretary, who will generate Board meeting agenda. Committee Responsibility: All, Secretary

 


 

September

  • Meeting: Community Service Night (no lecture), Free Flea Market Preceding. Committee Responsibility: Community Outreach, Liz Rondell
  • New fiscal year begins September 1. Committee Responsibility: Treasurer
  • Membership - late renewals due by September 30. Committee Responsibility: Membership
  • Call for Community Grant Award proposals. Committee Responsibility: Vice President
  • Advertiser renewals due for annual rate. Committee Responsibility: Communications
  • Display Raffle Quilt and sell tickets at the Monterey County Fair August 31-September 4. Committee Responsibility: Community Outreach
  • Display Challenge Quilts at the Monterey County Fair August 31 – September 4. Committee Responsibility: Activities
  • Recruit Quilt Show committee chairs. Committee Responsibility: President
  • Website changes due to web manager for specific area. Committee Responsibility: All, Web Manager
  • Plan for Winter Benefit Social gift basket. Committee Responsibility: Community Outreach
  • Call for original raffle quilt designs due in October for selection in November. Committee Responsibility: Activities
  • Updates and announcements to Communications the 10th of month. Committee Responsibility: All, Communications

 


 

October

  • Meeting: Lecture, New Member welcome preceding meeting. Committee Responsibility: Program, Membership
  • Raffle quilt ticket distribution to members. Committee Responsibility: Community Outreach
  • Call for volunteers for Winter Benefit Social and grant fund raising event. Committee Responsibility: Community Outreach
  • Original new raffle quilt design proposals due for selection in November. Committee Responsibility: Activities
  • Call for Community Grant Award proposals continues. Committee Responsibility: Vice President
  • Long lead media mailing for Quilt Show. Committee Responsibility: Quilt Show
  • Recruit Quilt Show committee chairs. Committee Responsibility: President
  • Updates and announcements to Communications the 13th of month. Committee Responsibility: All, Communications

 


 

November

  • Meeting: Lecture. Committee Responsibility: Program
  • Finalize original raffle quilt design. Committee Responsibility: Activities Call for Community Grant Award proposals continues. Committee Responsibility: Vice President Planning for Winter Benefit Social, and fund raising event continues. Committee Responsibility: Community Outreach Initial Quilt Show committee members meeting. Committee Responsibility: Quilt Show Updates and announcements to Communications the 13th of month. Committee Responsibility: All, Communications

 


 

December

  • Meeting: Annual Winter Benefit Social, and grant fund raising event (no lecture). Committee Responsibility: Community Outreach, Vice President
  • Review Community Grant Award proposals. Committee Responsibility: Vice President, Board
  • Publish Quilt Show Entry Forms. Committee Responsibility: Quilt Show, Communications
  • Updates and announcements to Communications the 13th of month. Committee Responsibility: All, Communications

 


 

January

  • Meeting: Quilt Slam (no lecture). Committee Responsibility: Program
  • Finalize MPQG Grant Awards (proceeds from Winter Benefit Social); announce winners at General Meeting, in Pines & Needles, and on website. Committee Responsibility: Vice President, Communications
  • Call for entries, Quilt Show. Committee Responsibility: Quilt Show, Communications
  • Quilt Show committee members meeting. Committee Responsibility: Quilt Show
  • Updates and announcements to Communications the 13th of month. Committee Responsibility: All, Communications

 


 

February

  • Meeting: Lecture. Committee Responsibility: Program
  • Distribute materials for Raffle Quilt blocks. Committee Responsibility: Activities
  • Call for entries, Quilt Show. Committee Responsibility: Quilt Show, Communications
  • Quilt Show entry deadline: February 5. Committee Responsibility: Quilt Show
  • Call for quilts for Monterey Library display. Committee Responsibility: Community Outreach
  • Updates and announcements to Communications the 13th of month. Committee Responsibility: All, Communications

 


 

March

  • Meeting: Lecture. Committee Responsibility: Program
  • Call for volunteers for Quilt Show staffing. Committee Responsibility: Quilt Show
  • Members return completed Raffle Quilt blocks. Committee Responsibility: Community Outreach
  • Preview Quilt Show entries and design Quilt Show. Committee Responsibility: Quilt Show
  • Quilt Show committee members meeting. Committee Responsibility: Quilt Show
  • Set-up Monterey Library Display, Date TBD. Committee Responsibility:
  • Updates and announcements to Communications the 13th of month. Committee Responsibility: All, Communications

 


 

April

  • Meeting: Lecture. Committee Responsibility: Program
  • Quilt Show held during Good Old Days Celebration, April 6, 7 & 8, 2018. Committee Responsibility: Quilt Show, All
  • Choose the winning ticket of the Raffle Quilt. Committee Responsibility: Community Outreach
  • Take down Monterey Library display, Date TBD. Committee Responsibility: Community Outreach
  • Call for Challenge Quilt designs. Committee Responsibility: Activities
  • Assemble next Raffle Quilt and submit bid for quilting to the Board for approval. Committee Responsibility: Activities
  • Updates and announcements to Communications the 13th of month. Committee Responsibility: All, Communications

 


 

May

  • Meeting: Lecture. Committee Responsibility: Program
  • Approve Challenge Quilt plan. Committee Responsibility: Activities, Board
  • Print Raffle Quilt tickets and promotional materials. Committee Responsibility: Activities, Community Outreach
  • Call for activities to market Raffle Quilt. Committee Responsibility: Community Outreach
  • Exhibit April Quilt Show Viewers' Choice Winners at the General Meeting. Committee Responsibility: Quilt Show
  • Conduct Quilt Show review; prepare recap with recommendations; present to board. Committee Responsibility: Quilt Show, Treasurer
  • Updates and announcements to Communications the 13th of month. Committee Responsibility: All, Communications

 


 

June

  • Meeting: Lecture. Committee Responsibility: Program
  • Board evaluation of organization assignments and potential volunteers. Committee Responsibility: Membership, Board
  • Update volunteer forms with member survey, optional. Committee Responsibility: Membership, Board Call for volunteers for MPQG Supporting Committees. Committee Responsibility: Vice President Next fiscal year budget proposals due to Treasurer. Committee Responsibility: All, Treasurer Review and finalize membership dues for following fiscal year. Committee Responsibility: Treasurer, Membership Finalize General Meeting calendar for year beginning September 1. Committee Responsibility: Program Develop nominations for MPQG executive board and standing coordinators. Committee Responsibility: Vice President Call for volunteers for Monterey County Fair (Aug. 30 - Sept. 3, 2018). Committee Responsibility: Community Outreach Updates and announcements to Communications the 13th of month. Committee Responsibility: All, Communications

 


 

July

  • Meeting: Lecture and presentation of gift certificates to outgoing Board. Committee Responsibility: Program, President
  • Presentation of nominations for MPQG Executive Board and Standing Committee Coordinators. Committee Responsibility: Vice President
  • Membership re-enrollment begins. Committee Responsibility: Membership, Communications
  • Continue volunteer signups for Monterey County Fair (Aug. 30- Sept. 3, 2018). Committee Responsibility: Community Outreach
  • Presentation of slate of officers in Pines & Needles and on web site 10 days prior to meeting. Committee Responsibility: Vice President, Communications
  • Post Office Box rental fee due. Committee Responsibility: Treasurer
  • Call for original raffle quilt designs due in October for selection in November. Committee Responsibility: Activities
  • Updates and announcements to Communications the 13th of month. Committee Responsibility: All, Communications

 


 

August

  • Meeting: Business Meeting with Elections, followed by General Meeting with Lecture. Committee Responsibility: Vice President, Program
  • Call for Community Grant Award proposals. Committee Responsibility: Vice President
  • Announce volunteers who will serve on Supporting Committees. Committee Responsibility: Vice President
  • Back Porch Fabrics Anniversary Benefit Raffle. Responsibility: Back Porch Fabrics, Program
  • Membership re-enrollment continues. Committee Responsibility: Membership, Communications
  • Challenge Quilts due. Committee Responsibility: Activities
  • Continue volunteer signups for Monterey County Fair (Aug. 30 - Sept. 3, 2018). Committee Responsibility: Community Outreach
  • Approve Budget for next year beginning September 1. Committee Responsibility: Treasurer, Board
  • MPQG Officers and Standing Coordinators Orientation (Tuesday, August 28, 2018). Committee Responsibility: Board
  • Close Books on fiscal year ending August 31. Committee Responsibility: Treasurer
  • Updates and announcements to Communications the 13th of month. Committee Responsibility: All, Communications